VOLUNTEER

VOLUNTEER ORIENTATION

THURSDAY JUNE 22nd, 2023

We need volunteers in a varies of areas both prior, during and following the event day, including:

Registration
Parking
Start/Finish Line Refreshments
Kids Events
Site Set-Up
Course Marshalling
Aid Stations (on course)
First Aid
Finish Crew

All volunteers will receive volunteer orientation, food and beverage vouchers for the day of the event, and an invitation to the volunteer wrap-up dinner.

Please sign up for a position(s) and you will be contacted by your team lead(s) closer to the event.

There will be a volunteer orientation night on the Thursday, night prior to Race Day at 6:00 pm at the Kimberley Nordic Centre. Pizza and refreshments will be served.

VOLUNTEER NOW

Volunteer Positions

Aid Stations

Cheer on participants
Provide water & snacks
Record bib numbers
Provide initial aid assistance
Set up & takedown of aid station
Maintain toilet supplies (Station 2 &3)

Set up/Take Down

Set up of tents, fencing, banners
Site plan
Take down of site after event
Area preparation & clean-up

Course

Marshalling/ Sweep

Check course in advance
Check course for injured or slow
Pick up signs & timing controls
Rock slopes - safety and check off

Site Take Down

Take down tents, fencing, banners after event
Clean club house
Restore the site to pre-race standard

Awards

Layout awards/prize table
Gather awards list from finisher
Hand awards to presenter
Set up podiums

Parking

Greet participants
Direct to parking areas & spots
Close lots as necessary
Manage bus stops - KAR & Platzl

Kids Pack

Check in kids
Run races for kids
Operate orienteering course
Kids site set-up - final
Kids safety
Activities

Silent Auction

Prepare bid sheets
Group auction items
Set-up
Collect funds
Prep winners list for MC

Recycling &

Wash Station

Ensure recyclables are sorted properly
Wash reusable cups
Be happy

Finish Line

Direct finishers to timing area
Keep out spectators
Keep flow going
Ensure bikers dismount

Finish Trek

Record time of finishers
Write time on certificate
Present certificate to finisher
Track to see who is still on course

Registration &

Waivers

Waivers - to be signed & witnessed
Handout: race kits and timing sticks
Merchandize table - sales and pick up

Refreshments

Food and drink prep and service
Ensure availability of food & drink