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VOLUNTEER

VOLUNTEER ORIENTATION

THURSDAY JUNE 18TH, 2022

We need volunteers in a varies of areas both prior, during and following the event day, including:

 

  • Registration

  • Parking

  • Refreshments

  • Kids events

  • Site set-up

  • Course marshall

  • Aid station on course

  • First aid

  • Finish crew

All volunteers will receive a lunch, volunteer orientation and an invitation to the volunteer wrap-up dinner. Also, first time volunteers receive a special RTM T-shirt. We'd like all volunteers to wear a RTM volunteer shirt at RTM activities either on the day (June 19th) or at registration the evening before (June 18th).

Please sign up for a position(s) and you will be contacted by your team lead(s) closer to the event.

There will be a volunteer orientation night on Thursday, June 16th at 6:00 pm at the Kimberley Nordic Centre. Pizza and refreshments will be served.

Volunteer Positions

Aid Stations

  • Cheer on participants

  • Provide water & snacks

  • Record bib numbers

  • Provide initial aid assistance

  • Set up & takedown of aid station

  • Maintain toilet supplies: Aid station 2 &3 

Set up/Take Down

  • Set up of tents, fencing, banners

  • Site plan

  • Take down of site after event

  • Area preparation & clean-up

Course

Marshalling/ Sweep

  • Check course in advance

  • Check course for injured or slow

  • Pick up signs & timing controls

  • Co-ordinate roles with Colin

  • Rock slopes - safety and check off

Site Take Down

  • Take down tents, fencing, banners after event

  • Clean club house

  • Restore the site to pre-race standard

Awards

  • Layout awards/prize table

  • Gather awards list from finisher

  • Hand awards to presenter

  • Set up podiums

Parking

  • Greet participants

  • Direct to parking areas & spots

  • Close lots as necessary

  • Manage bus stops - KAR & Platzl

Kids Pack

  • Check in kids

  • Run races for kids

  • Operate orienteering course

  • Kids site set-up - final

  • Kids safety

  • Treasure hunt & other activities

Silent Auction

  • Prepare bid sheets

  • Group auction items

  • Set-up

  • Collect funds

  • Prep winners list for MC

Recycling &

Wash Station

  • Ensure recyclables are sorted properly

  • Wash reusable cups

  • Be happy

Finish Line

  • Direct finishers to timing area

  • Keep out spectators

  • Keep flow going

  • Ensure bikers dismount

Finish Trek

  • Record time of finishers

  • Write time on certificate

  • Present certificate to finisher

  • Track to see who is still on course

Registration &

Waivers

  • Waivers are signed & witnessed first

  • Handout: bags, timing sticks, hats, T-shirts (kids)

Refreshments

  • Food and drink prep and service

  • Ensure availability of food & drink

Special Thanks To

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